BOARD OF DIRECTORS MEETING

100030

GLENN LAKES ASSOCIATION, INC.

MINUTES

January 25, 2001

 

I. Call to Order:

The GLENN LAKES Association, Inc. meeting was called to order at 7:05 p.m.  At the pleasure of

the Board of Directors this meeting was chaired by Ruth McLaughlin, LCAM of Sentry Management, Inc. The meeting was held at the Bay Shore High School (cafeteria), Bradenton, Florida.

 

II. Statement of Quorum:

Quorum attained. Present:

Floyd Winters, President

Bernard Walsh, Vice President

Sharon Litschauer, Secretary

Robert Giehls, Director

Ken Merrill, Treasurer

Also Present:    Ruth McLaughlin, Community Assoc. Manager (LCAM)

 

III. Proof of Notice:

Notice was read.  Notice posted on January 22, 2001 at the entrances.

 

IV. Approval of Minutes of Previous Meeting:

The Chair asked for a motion to approve the minutes of November 16, 2000.

Floyd Winter made a motion to waive reading minutes and accept as submitted.

There being no objections, the Chair called for a vote and the motion was put.

Motion carried.  Minutes will be filed in the Association's records.

 

The Chair asked for a motion to approve the minutes of the Budget meeting on November 16, 2000.

Bernard Walsh made a motion to waive reading minutes and accept as submitted.

Motion carried.  Minutes will be filed in the Association's records.

 

At this point in the meeting the President chose to waiver further business due to a visiting speaker.

Floyd Winters made a motion to waive further business to allow for a presentation from Bob of Bond’s Fence Company. Motion carried.

 

Bob with Bond’s Fence Company made a presentation.  Type and styles of fences were presented as well as benefits to the Bond’s Fence product. 

Discussion:  Durability of the fence, maintenance needs, price, strength, noise reduction value, warranty of product (1 year limited), color of fence (tan was chosen by majority show of hands), style (Lakeland was chosen by majority show of hands), not as safe as block and shrubbery that would be lost during project.  Bond’s Fence offered to take down the existing fence in stages to preserve the security of the property.  Two or three sections could be taken down at a time.  Bob estimated that it would take approximately two weeks to complete ½ of the fence.  President Floyd Winters gave information for Greg’s Fence Company.  Comparison in prices was made as well as product.

Floyd Winters made the motion to return to the posted Agenda at this point. Motion carried.

 

V. FINANCIAL REPORT:

Board members received a copy of Financial Summary and Report for review.  Financial report

filed for review by Association's accountant at end of the year.

 

VI. MANAGER'S REPORT:

Board members received a copy of the Manager's Report for review and filing.  The Manager read

highlights from the report to the audience.

Discussion:  Floyd Winters will send a letter to the manager of the paper company to ask them to remove the paper box at the front of the property.  If this is not successful, the matter will be sent to the Association’s attorney for resolution.

Bernard Walsh made a motion to lien the following accounts to protect the associations’ financial interest; 001C05 $157.30 and 002F08 $153.60.

Motion carried.

 

The Association Manager presented the contract for Management services for signature.  President Floyd Winters took the contract for review.

 

VII. ARCHITECTURAL REVIEW REPORT:

Chairman Sharon Litschauer made a report.

Bernard Walsh made a motion to accept the ARC’s compilation of the Association’s current standards.

Robert Giehls noted that the fence and other guidelines might need to be reconsidered in the future.

Motion carried.  The guidelines and an ARC form will be sent out with the annual meeting mailing.

 

VIII. OLD BUSINESS:

a.       Fence for perimeter of the property.

Floyd Winter made the motion to approve the bid of Bond’s Fence to install a fence on 43rd Street for the estimated amount of $59,533.85.  This motion is contingent upon a review of the contract by Floyd Winters, the Association Manager and volunteers from the community.

Discussion:  Floyd Winters spoke about options: concrete block Vs PVC.  Other comments were money available for the fence, installation of a hedge as an option, owners concerned about cars hitting the fence and color choices. 

There being no objections, the Chair called for a vote and the motion was put.

Floyd Winters voted,                in favor of the motion.

Bernard Walsh voted,               in favor of the motion.

Sharon Litschauer voted,          in favor of the motion.

Robert Giehls voted,                 in favor of the motion.

Ken Merrill voted,                    in favor of the motion.

Motion carried. 

 

IX.              NEW BUSINESS:

a.       Guidelines for submission and return of ARC

Sharon Litschauer reviewed the submission and decision process on ARC requests.  1. The submission should go to the management company with all supporting information for review.  2.  ARC request is sent to the committee who then meet and consider the request according to the guidelines in place.  3.  An answer will be sent to the homeowner within 30 days. 

b.      Landscaping

Floyd Winters thanked the many homeowners who have been volunteering labor to replace sprinkler heads and other minor repairs to the irrigation system. 

Floyd Winters made a motion to allow homeowners to cut down dead trees for the Association.

There was no second on this motion and it died for lack of support on the Board. 

Discussion:  Robert Giehls noted the cautions of allowing homeowners to perform this type of work on the property.  He stated that it was a poor business decision.  The Association Manager noted the insurance liability, recourse on level of service and expectation of all homeowners that a professional service is represented in the Association Budget. 

c.       Nominations for the Board of Directors.

Floyd Winters noted that the annual meeting would be in March.  Two positions will be open for election.  Robert Giehls will not run again.  Ken Merrill would like to run for the Board.  Floyd noted that at least one more candidate was needed.  Manager was told that homeowners would have until February 10, 2001 to send their name and resume into the Management Company.  This information would be included in the Annual meeting mailing. 

d.     Block captains will be welcoming new homeowners.   

 

X. DATE OF NEXT MEETING:

March Annual meeting.  All homeowners will be mailed notice. 

 

XI. ADJOURNMENT:

            Ken Merrill made a motion to adjourn.

Motion carried.  Meeting adjourned at 9:20 p.m.

 

           

Prepared by:                                                     Approved by:___________________________

Ruth McLaughlin, LCAM                                                         Signature

Community Association Manager

                                                                        Date:__________________________________