GLENN LAKES HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

October 31, 2006

MINUTES

(unapproved)

The meeting was called to order by President N. Perry at 7:00 P.M.    

IN ATTENDANCE: V. Schneider, N. Perry, B. Pitt and F. Winters

UNIT OWNERS IN ATTENDANCE: 17

FOR PROPERTY MANAGEMENT: D. Parsons

A Quorum was established.

PROOF OF NOTICE:

The meeting notice was mailed to all owners October 20, 2006

MINUTES:

The Board reviewed the minutes of the September 26, 2006 meeting. The minutes were approved via a motion by b. Pitt and seconded by V.Schneider. The motion passed with a 2-1 vote with F. Winters voting against the motion.

FINANCIAL REPORT:

N. Perry presented the October 31, 2006 financial statement. N. Perry reported that the contingency account should be at a zero balance. The moving of over $35,000 was tabled at this time until a price on lake renovations could be obtained. It was reported that a certain percentage will be divided between the lake reserves and the wall reserves. The financial report was not accepted at this time.   

MANAGEMENT REPORT:

D. Parsons presented the management report. It was requested by the Board that three new lake bids be obtained.

OLD BUSINESS:

            A:         Wall Issue:

Management presented the warranty for the proposal from Color Guard Services. The proposal was accepted by a unanimous vote via a motion by B. Pitt and seconded by V. Schneider. The acceptance is based on having a seven year warranty on the stucco work. The work should also begin as soon as possible.

B. Park Benches:

Management was requested to have the old benches removed from the park within twenty-four (24) hours.

C.         Budget:

A budget will need to be approved soon. Management was requested to look at the calendar to look for open date.

NEW BUSINESS:

A.         Lake Issues:

            There are many lake issues within the association. Management was requested to contact an engineer along with SWMUD to look at the lakes and what needs to be done to correct the problems.

B. Irrigation:

            It was reported that the irrigation needs to be adjusted at 4633 50^th Ave. Management to call A. Russo to see if he can do this work.

C. Violations:

            V. Schneider suggested that a mediator be assigned to review violations before letters are sent.

D.         Floyd Winters Request:

            It was reported that a request was made to the ARC committee for Mr. Winters to add a dormer to his home. This request was twice approved by the committee only then to be denied without reason. The Board approved his request via a motion by B. Pitt and seconded by V. Schneider. Floyd Winters did not vote on the issue. The vote passed with a 2-0 vote. Nancy Perry also did not vote since not tie breaker vote was needed.

GENERAL DISCUSSION:

A. Management Contract:

V. Schneider suggested that the management contract be based on a monthly basis. Floyd Winters noted that in two previous board meetings that the Board voted that “Management was requested to maintain a log of phone calls, walk in or e-mail communications” (Dec 5, 2005) and “Management will keep a log of all repairs so a pattern can be established to where problems exist (Jun 12, 2006). Floyd Winters stated that if this log is not presented at the next Board meeting and other items that have been requested of management is not completed, thirty days notice may be given.

No meeting date was set at this time.

No further business came before the Board and the meeting was adjourned via a motion by F. Winters at 8:45 P.M.

Prepared By,

Dane A. Parsons

Community Association Manager