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GLENN LAKES HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING May 22, 2007 MINUTES
The meeting was called to order by President Nancy Perry at 7:00 PM.
IN ATTENDANCE: Nancy Perry, Betty Pitt, Veronique Schneider & Floyd Winters.
ABSENT: Charles Bradford
UNIT OWNERS IN ATTENDANCE: 27
FOR PROPERTY MANAGEMENT: Carl Romano
A quorum was established.
PROOF OF NOTICE: The meeting notice was posted within statutory requirements.
APPROVAL OF MINUTES: Floyd Winters had a correction. Floyd stated that on the bottom of page 1 of the April minutes is should read that the Sentry Management contract ended December 2006. Betty Pitt had two corrections. One was that she did not say the lake was too deep; the second is that Floyd did not make a proposal to collect money for plants. Nancy Perry stated that she questioned about the postage Sentry Management had billed for. She stated that they were not going to pay additional postage for extra mailings that had to be sent due to Dane Parsons of Sentry Managements mistakes. Veronique Schneider said she would use a recorder to tape the minutes so that they would be accurate.
MOTION: Veronique Schneider moved to have Sentry Management take minutes and have a draft ready within ten days. The motion was not seconded.
DISCUSSION: Floyd Winters stated that we should post the minutes on the web-site with the highlighted words Unapproved on top of them, until they are approved. Nancy Perry stated that we should not post un-approved minutes. Floyd said he had asked for minutes three days after the last meeting.
TREASURER’S REPORT: Nancy Perry state that we are not permitted to have a “contingency” reserve account. She said that $35,000 in contingency should be moved to Lake Reserve and $558 should be moved to Fence reserve. Nancy said that the interest being earned on the reserve account could be used for anything and she suggested that it be moved to Wall reserve. The two reserves account for Walls should be combined into one account. Good news on operating account is that after 4 months we are just $280.61 over budget. Nancy stated that she would like Sentry Management to provide an explanation why a CD was rolled over to such a low earning account. DISCUSSION: Floyd Winters said if that was the case we should be looking for a new bank. Betty Pitt said we are doing Sentry work and we are paying them.
MOTION: Veronique Schneider moved transfer the interest reserves to Wall reserve. The motion was seconded by Betty Pitt and unanimously approved.
LAKE REPORT: Nancy Perry reported on the work that was done at Lake # 6, and showed before and after pictures. Nancy commended the work done by Abbot’s Backhoe Service. She stated that 39 loads of dirt were removed and that SWFWMD was involved with this work. Nancy noted that some areas of the Community have not had any work done on their lakes.
DISCUSSION: There was a general discussion about which lakes should be addressed for work next. Betty Pitt stated that the biggest expenditures the Community has will be for maintaining the lakes. Nancy said that each lake will need an engineers report before work could start. Veronique Schneider stated that we must set priorities on what lake issues are to be addressed.
MANAGEMENT SEARCH COMMITTEE: Floyd Winters and Betty Pitt volunteered to be on the Committee to look into a new management company.
ARCHITECTURAL GUIDELINES: Floyd Winters stated we need to set of Architectural guidelines.
MOTION: Betty Pitt moved that Architectural Guidelines be presented to the Architectural Committee for their review and suggestions. Veronique Schneider seconded the motion.
DISCUSSION: Floyd Winters stated that the guidelines should be consistent. The Architectural Committee was asked to have a report and recommendation ready for the next Board of Directors Meeting.
VOTE: The motion was unanimously approved.
SECURITY ISSUES: Floyd Winters stated that the 9 fichus plants that were recently installed are being watered and that only $20.00 of the money that was collected has been spent. Floyd thanked Emilo and Kyra for their help and suggested that the hedge be extended further to the south an alternative would be to have the PVC fence extended in that area. Floyd stated we should determine if there are any children who walk in this area.
POINT OF ORDER: Nancy Perry informed Floyd Winters that it is improper to have an open forum and that the owners attending the meeting are not representative of all the owners in the Community.
Floyd Winters stated that a second security issue would be to have a perpendicular chain link fence installed so people from the low income housing couldn’t walk across the property. Floyd referred to a proposal from USA Fence Co. Floyd also cited some cases of vandalism that have occurred.
DISCUSSION: some of the homeowners did not think that Floyd suggested fence would prevent people from walking in the area or preventing the vandalism.
MOTION: Nancy Perry moved to table the discussion regarding the new fence Floyd Winters was proposing.
NEW BUSINESS: Veronique Schneider stated that some of the mail boxes were not being properly maintained and were in bad shape. Betty Pitt stated that we need to check the Association’s By-laws to see what it says about maintaining the mailboxes. Nancy Perry stated that the mailboxes must be white but could be made of metal or plastic. Nancy suggested that the Architectural Committee should provide some input on the mailboxes. It was noted that there was a mailbox on the ground at 54th and 44th street. A-1 Landscaping should be asked to prune the 3 oaks trees in the corner of the property near lake #1. Veronique Schneider suggested that the Architectural Committee look into what color new roofs could be. Floyd Winters stated that he was hoping that Sentry Management would have a report on which rental homes were sold and given a special rental status by CENTEX.
MOTION: Betty Pitt moved to adjourn the meeting at 8:25 PM. The motion was seconded by Nancy Perry and unanimously approved. |