GLENN LAKES HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

November 20, 2007

MINUTES

 

Please reply to:

6901 Professional Pkwy., Suite 107

Sarasota, FL  34240

(941) 361-1222

 

The meeting was called to order by President Nancy Perry at 6:30 PM.

 

IN ATTENDANCE: Nancy Perry, Betty Pitt, Veronique Schneider & Floyd Winters.

 

ABSENT: Charles Bradford

 

UNIT OWNERS IN ATTENDANCE:  27

 

FOR SENTRY MANAGEMENT:  Carl Romano

 

A quorum was established.

 

PROOF OF NOTICE:   The meeting notice was posted within statutory requirements.

 

TREASURER’S REPORT:

            Betty Pitt reported that last month we went over of each line item of the Budget. We have not had enough money in the budget for the past two years and that currently we are un-able to pay A-1 Landscaping for their monthly service. Betty said we must have an audit of the Glenn Lakes books because we haven’t had an audit in two years. We must replace the reserve money that was spent on maintaining the lakes and all these factors were taken into consideration when it was determined that the quarterly maintenance should be raised to $150.00.

            We have a new Arc Committee now and they are doing a wonderful job. We are planning a large mailing to the owners with new Arc Guidelines and Rules.

            President Nancy Perry added that the lakes will still need more attention and said she thinks there are hidden fees in Sentry’s proposed management contract.

 

Owner Comments:

 

  1. Emile Johnson commented that the condition of the lawns around his house is terrible.
  2. John Raina stated that he thinks the lawn service company is bad and that they are not doing a good job.

 

MOTION: Floyd Winters moved to create a new Grounds Committee of four (4) people. The Motion was seconded by Veronique Schneider and unanimously approved. Don Pitt, Rick Findley, Emile Johnson were appointed to the Committee and asked to meet with and review the work being done by A-1 Landscaping and also to check into the irrigation system operation. Betty Pitt stated that nine (9) trees needed to be taken down.

 

MINUTES: Betty Pitt moved to approve the minutes of the September 18, 2007 Board Meeting, The motion was seconded by Veronique Schneider and unanimously approved.

 

LAKE MAINTENANCE: The Board affirmed that a letter should be sent to Aquatic Systems terminating their contract to maintain the lakes and that the Association should engage The Lake Doctor to do the lake maintenance work.

 

COLLECTIONS: Community Manager Carl Romano stated that he thinks “Intent to Lien” letter should be sent to nine owners who were more then ninety (90) days late with their assessments.

MOTION: Betty Pitt moved to have the “Intent to Lien” letters sent. The motion was seconded by Veronique Schneider and unanimously approved.

 

ARC COMMITTEE: Candie Clerkin reported that the Committee has met several times during that past few months to and used the services of Susan Greenwood of Sherwin Williams Paint Co. to come up with a set of paint colors that would be appropriate for Glenn Lakes Community.

            Betty Pitt suggested that we make January the fix-up, clean up your mailbox month. Don Pitt asked if you legally need a mailbox.

            There was a discussion about what type of fence owner Hazel Dean Meyers was proposing in her Arc Request.

 

RENTAL UNITS: It was decided that the Association attorney should respond to the attorney letter in regard to leasing 25 times a year.

 

ASSOCIATION MEETINGS: Betty Pitt moved not to meet in December 2007 and that the next Board Meeting should be held on the third Tuesday of January 2008. The motion was seconded by Floyd Winters and unanimously approved. It was also agreed that the Annual Meeting would be held on the third Tuesday in March 2008 at 6:30 PM.

 

SLIDE PRESENTATION: Veronique Schneider was not able to present her slide presentation regarding the lakes due to technical difficulties.

 

MANAGEMENT CONTRACT: Betty Pitt state that the Association attorney should review Sentry Management’s proposed contract and advise the Board of any suggested changes.

 

MAILBOXES: Veronique Schneider stated that the Board should consider brand new mailboxes and that metal rather then just wood or plastic mailboxes should be considered.

 

OWNER COMMENTS:

 

  1. Sig Harder, 4633 50th AVE W. stated that the hedge behind his house along the wall looked as if it was dying because some sort of vine had grown all over the hedge plants.
  2. Lyle Kuester of Phase 1 asked if the County could be asked to take responsibility for the road repairs.
  3. John Lee suggested Florida Landscape Pros is contacted about a bid for the Glenn Lakes Landscaping.

 

ADJOURNMENT:  Veronique Schneider moved to adjourn the Meeting at 8:15 PM the motion was seconded by Floyd Winters and unanimously approved.

 

 

 

Respectfully Submitted,

 

 

Carl Romano

Community Manager, Sentry Management