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GLENN LAKES HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING April 23, 2008 MINUTES
Please reply to: 6901 Professional Pkwy., Suite 107 Sarasota, FL 34240 (941) 361-1222
The meeting was called to order by Board president Alex Angeli at 6:30 PM.
PROOF OF NOTICE: The meeting notice was posted within statutory requirements.
IN ATTENDANCE: Frank Abrams, Veronique Schneider, Charles Bradford, Floyd Winters and Alex Angeli.
FOR SENTRY MANAGEMENT: Carl Romano
QUORUM: There was a quorum of directors present.
PRESIDENT’S COMMENTS: Alex Angeli reported that the Board has been reviewing its legal options in regard to the law suits filed by attorney Justin Zinzow and has been speaking with the Association’s attorney at Porgas, Hamlin and also attorney Scott Jackman of Cole, Scott & Kissane P. A.
DISCUSSION: Floyd Winters stated that he felt the charges from Zinzow & Martin were high and that there had not been any Board action to have Justin Zinzow get involved with the Association’s election. Floyd questioned weather Zinzow & Martin were legally hired by the Board of Directors. Charles Bradford reminded everyone that we only have this room reserved until 8:30 PM and also suggested that the meeting agenda be written on the blackboard at the start of each meeting. Owner Mike Bloom asked what caused Justin Zinzow to take the actions he did in regard to the units leasing 25 times a year? Floyd Winters commented that he had questions about the hiring of Mr. Zinzow right from the start. Owner Ron Pepka stated that he thought Zinzow had apparent authority to act on behalf of the Association and therefore his actions are legal. Charles Bradford stated that he felt that Zinzow was legally hired, but there is a question as to whether his charges are excessive. Alex Angeli stated that a previous Board looked into this matter of the 25 leases per year three years ago and it was decided then that this was not an issue that should be pursued. Charles Bradford stated that some of the owners who rent may not be paying their hotel or tourist taxes.
Motion: Floyd Winters moved that Board President Alex Angeli and Community manager Carl Romano be authorized by the Board to negotiate a settlement with the plaintiffs and their attorney regarding the rental lawsuit.. Charles Bradford asked that the motion be amended to state that Floyd Winters as Vice-President also be a part of the negotiations. Charles Bradford seconded the motion as amended and it was unanimously approved.
ZINZOW LEGAL FEES: There was a discussion of the fees charged by Zinzow & Martin P.A. and what the Association options are in trying to negotiate the fees.
Motion: Floyd Winters moved that Alex Angeli should be authorized to negotiate the legal fees with Justin Zinzow. Frank Abrams suggested that we consider paying Zinzow & Martin in installments. Veronique seconded Floyd’s motion and it was unanimously approved.
LAKE MAINTENANCE: Alex Angeli stated that he had spoken with Jeff Whaley of Aquatic Systems and that he was filing the lake mitigation reports on behalf of Glenn Lakes.
BULLETIN BOARD: There was a discussion about trying to purchase an outdoor bulletin board from a mail order house such as Peachtree Business Products. Manger Carl Romano said he would get the Board some information about what type of bulletin boards are available.
MANAGEMENT REPORT: Carl Romano of Sentry Management reviewed the most recent financial statement.
Motion: Charles Bradford moved that management should provide two additional copies of the monthly financial reports for owners who attend the Board Meeting and also fifteen (15) copies of the meeting agenda. The motion was seconded by Floyd Winters and unanimously approved.
DISCUSSION: Owner Aurora Ficalora suggested that new owners should be recognized and acknowledge at future Board Meeting. Floyd Winters suggested that future agenda have “introduce new owners” as part of the standard agenda.
AUDIT: Charles Bradford suggested that management should obtain some price quotes to have a CPA prepared an audit or a financial review of the Association’s financial records. Floyd Winters also stated that an independent financial review is something that should be considered.
SUNTRUST ACCOUNTS:
Motion: Charles Bradford moved to have former Board President Nancy Perry stated that she would obtain a new set of bank signature cards from Suntrust Bank so that the new Board members could be authorized to sign checks and move funds on the Suntrust accounts. The motion was seconded by Floyd Winters and unanimously approved.
SENTRY MANAGEMENT CONTRACT: There was a discussion on what the Board should do about signing a contract with Sentry Management.
Motion: Alex Angeli moved that Sentry’s performance be reviewed over the next 90 days to see if we want to keep them and sign a contract. Veronique Schneider seconded the motion.
DISCUSSION: Owner Ron Pepka suggested that the Board consider a six (6) months contract with Sentry. Frank Abrams stated that he felt that the past Board was partly responsible for the Association’s relationship with Sentry.
VOTE: The motion was passed by a vote of 4 to 1 with Frank Abrams voting against the motion.
BANKING AUTHORIZATION:
Motion: Floyd Winters moved that all five current Board members be authorized to sign checks and the Association’s account at both Colonial Bank and Suntrust Bank. The motion was seconded by Veronique Schneider and unanimously approved.
ADJOURNMENT: The Organization Meeting was adjourned at 8:30 PM.
Respectfully submitted,
Carl Romano Community Manager
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