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GLENN LAKES HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES November 17, 2008 (Draft)
Please reply to: 6901 Professional Pkwy., Suite 107 Sarasota, FL 34240 (941) 361-1222
The meeting was called to order by Board president Alex Angeli at 6:30 PM.
PROOF OF NOTICE: The meeting notice was posted within statutory requirements.
IN ATTENDANCE: Frank Abrams, Floyd Winters, and Alex Angeli.
FOR SENTRY MANAGEMENT: Carl Romano
QUORUM: There was a quorum of directors present. Seventeen (17) owners were also present.
NEW OWNERS: There weren’t any new owners in attendance.
MINUTES: Of the August 23, 2008 Board of Directors Meeting.
MOTION: Floyd Winters moved to accept the minutes as distributed with a few typos being corrected. The motion was seconded by Frank Abrams and unanimously approved.
PRESIDENT’S REPORT: Alex Angeli reported that since the last meeting we have had a few shrubs replaced and the lighting at the entrances has been restored except for one section at the entrance at 43rd street where a bad photocell needs to be replaced. Alex also said that someone had vandalized a section of the lights by knocking the fixtures over, but that has been repaired. Alex also reported that Glenn Lakes received a check in the about of $418 from Verizon for damage to the irrigation system they did with their trucks near the corner of 51st and 52nd Ave.
TREASURER’S REPORT: Frank Abrams reviewed the September 2008 monthly financial report stating that the Association was over budget by about $20,000 and that most of this was due to being over budget on legal fees and irrigation repairs. The rest of the line items look pretty good. Frank also stated that he has being working with sentry management on the collection of past due accounts.
MANAGEMENT REPORT: Carl Romano of Sentry Management stated that numerous letters had been sent out to owners who had placed political signs on their lawn and pointed out that in a deed restricted community the signs were not permitted. He also reported that an owner who had placed a “For Rent” sign on their lawn at 5033 47th Street W. had promptly removed it after being notified in writing and by phone. Romano also mentioned a complaint from Betty Pitt about an owner who had driven his golf cart down 47th Street W.
OWNERS COMMENTS:
DISCUSSION OF WALL PAINTING: Alex Angeli explained what Colorguard Services and Sherwin Williams Paint Co. were willing to provide in order to improve the look of the masonry wall along 53rd Avenue. Alex answered a unit owner question by stating both sides of the wall are to be painted and that Colorguard Services has made some repairs to the wall where the paint had been applied too thick and is was peeling off. The actually painting would be rolled on by volunteers. There was also a discussion about a possible slight color change and who would decide what the new colors would be.
MOTION: Floyd Winters made a three part Motion. 1) To have the wall pressure cleaned for $1,000. 2) Accept Sherwin Williams offer to provide paint for the wall re-paint. 3) Hold a paint party to get volunteers to paint the wall. The motion was seconded by Frank Abrams and unanimously approved.
PROPOSED BUDGET FOR 2009:
Manager Carl Romano went over the proposed budget for 2009 line by line and explained the rational behind each adjustment from last year budget. Romano mentioned that Glenn Lakes had received two Landscaping Maintenance proposals that would allow about a $25,000 reduction in the cost to maintain the landscaping.
MOTION: Floyd Winters moved to accept the proposed budget for 2009 that would keep the quarterly maintenance fees at $150.00, which is the same fees as last year, 2008. Frank Abrams seconded the motion and it was unanimously approved.
BOARD APPOINTMENT: Alex showed a letter from Richard Suszek stating that he would accept an appointment to the Board of Directors.
MOTION: Floyd Winters moved to appoint Richard Suszek to replace Charles Bradford who had resigned from the Board of Directors. The motion was seconded by Frank Abrams and unanimously approved.
CPA SERVICES: Alex Angeli stated that for fiscal year 2007 we had Arrington and Co prepare a Financial Review and that for fiscal year 2008 we would like to hire Arrington and Co. to prepare an audit.
MOTION: Floyd Winters moved to accept the engagement letter from Arrington and Co to prepare an audit for $1,900.00. The motion was seconded by Frank Abrams and unanimously approved.
LANDSCAPING SERVICES: Alex Angeli reviewed the proposal from Arrow Environmental Services and U.S. Lawns and compared them to the current costs of having A-1 Landscaping contract. Floyd Winters had some questions about the quotes provided in the new proposals and which items such as palm trimming and the trimming of the Crepe Myrtle trees were included in the new proposals. There were also a discussion about the irrigation problems as maintained by A-1 Landscaping and a need to control the irrigation repair costs. Manager Carl Romano said that this was a two part issue. The first being whether the Association would like to continue on with A-1 Landscaping or to terminate their contract as of December 31, 2008. The second issue was who to hire to replace A-1 Landscaping.
MOTION: Alex Angeli moved to terminate A-1 Landscaping contract as of December 31, 2008. Frank Abrams seconded the motion. The motion was approved by a vote of 2-0 with Floyd winters abstaining.
DISCUSSION: There was a discussion about the Proposal from U. S. Lawns and some of the terms and items such as irrigation repair costs. It was decided that Alex Angeli would speak with Bill Folsom of US Lawns about eliminating the “just cause” provision of the contract and to clarify the issue about the costs of irrigation repairs.
MOTION: Frank Abrams moved to accept the proposal from U.S. Lawns with the suggested modifications. Alex Angeli seconded the motion and it was unanimously approved.
ADJOURNMENT: The meeting was adjourned at 8:05 P.M.
Respectfully submitted,
Carl Romano Community Manager |