GLENN LAKES HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING

December 1, 2009

MINUTES

 (Draft)

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6901 Professional Pkwy., Suite 107

Sarasota, FL  34240

(941) 361-1222

The meeting was called to order at 6:30PM by President Alex Angeli. 

PROOF OF NOTICE:  The meeting notice was posted within statutory requirements.

IN ATTENDANCE:  Frank Abrams, Alex Angeli, Richard Suszek, Kyra Hatke

FOR SENTRY MANAGEMENT:  Carl Romano

QUORUM:  There was a quorum of directors present and twelve homeowners present.

MINUTES:  November 3, 2009.  Richard Suszek moved to accept the minutes as distributed, it was seconded by Alex Angeli and then unanimously approved.

PRESIDENT’S COMMENTS:  Alex Angeli stated that the problem with the tennis courts would be discussed later in the meeting. 

TREASURER’S REPORT:  Frank Abrams voiced his concern over the continuing problem of assessments in arrears.  He stated that the amount is still rising and now has reached approximately $26,000, increasing $2,000-3,000 each month.  On the positive side, he said that the expenses are now $14,600 under budget to date this year.

MANAGEMENT REPORT:  Carl Romano reported that he sent out two letters this month.  One was a notice of violation letter and the other was to US Lawns, asking them not to provide irrigation services to Glenn Lakes for December 2009 and to reduce their bill to reflect the cost of the irrigation service.  He stated that most of the nagging violation problems are being resolved within the past couple of months.  He reported that the only attorney fees this year have been in regards to collection of dues.

CONSIDERATION OF THE PROPOSED BUDGET FOR 2010:  The budget was discussed.  Richard Suszek moved to accept a revised budget with the quarterly dues reduced from $150 to $140.  Frank Abrams seconded the motion and it was unanimously approved.  Alex Angeli explained that this amount should support the lawn maintenance, irrigation maintenance and the replacement planting of the palm trees when necessary.  It was suggested that smaller self-cleaning foxtail palms be placed in-between the existing large high-maintenance palms, allowing the large ones to be removed when necessary.

NEW BUSINESS:  President Alex Angeli explained that there have been several homeowners complaining about the use of the tennis court by non-residents and those who appear to be using it as a training facility.  It was discussed that because of the high cost to resurface the court, replace the net and do the upkeep there, it should be used only as intended.   It was decided that all Glenn Lakes homeowners would receive a letter of explanation, a card that each would need to carry to the court when using it, and a new large sign would be erected on the grounds to reiterate the purpose and rules of the court.  A letter would be sent to IMG Academies and to Glenn Lakes Estates to let them know our rules. 

Homeowner Paul “Bob” Trense was introduced and asked to serve as a board member.  Kyra Hatke moved that Bob be added as a board member, Richard Suszek seconded it, and he was approved unanimously. 

Alex Angeli and Richard Suszek discussed the need for a new irrigation company as US Lawn will be terminated for the irrigation portion of the service.  Several bids were entertained and interviews done.  Sarasota Lawn Sprinkler Service was chosen.  Richard Suszek moved to accept Sarasota Lawn Sprinkler Service pending the rewriting of their cancellation notice, Kyra Hatke seconded it and it was unanimously approved.   A letter to US Lawn will be mailed to discontinue irrigation service as of 2/1/10. 

Alex Angeli and Richard Suszek mentioned again that they would be monitoring the lawn treatments and the service by US Lawns.  They stated that the Glenn Lakes is saving $30,000 a year by hiring US Lawns over A1 Lawns and that the common grounds appear to be well-maintained.  Richard Suszek will also be monitoring the new Sarasota Lawn Sprinkler Service. 

Alex Angeli reported that the four Glenn Lakes signs which were discussed at the last meeting were ordered.  There will be two signs each placed at the 51^st St entrance (north) and the 47^th St entrance. 

ADJOURNMENT:  The meeting was adjourned at 7:30PM by Alex Angeli.

Respectfully submitted,

Kyra Hatke

Secretary